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Part 6: Vehicle allowance

9.6.1 Purpose

Vehicle allowance assists a member with reasonable costs when they are authorised to use a private vehicle in Australia in any of these situations.

  1. On duty.

  2. On recall to duty outside normal working hours.

  3. To get to duty during public transport stoppages.

  4. On leave travel.

  5. On removal.

9.6.2 Basis

  1. Normally travel will be by the most economical means. This concept is explained in Parts 1 and 2 of this Chapter. The most economical means might involve air travel, or other public transport, as well as private vehicle travel.

  2. Nevertheless, a member may be given approval to use their private vehicle for official travel. This Part explains what rules a member needs to meet in order to be given this approval. Generally, they fall into these categories.

    1. Use of a private vehicle is convenient for the member.

    2. Use of a private vehicle is an efficient form of travel.

  3. Vehicle allowance is calculated as a rate for each kilometre. Generally there is a limit to how much can be paid.

    See: Division 5 section 9.6.28, Limit to benefit

  4. This table shows what the Commonwealth pays for each means of travel.

  5. What the Commonwealth pays
    Item If travel is by... then the Commonwealth pays...
    1. private vehicle
    1. allowance payable to a member under this Part.
    2. travelling allowance, if any.
    3. meal allowance, if any.
    2. normal means
    1. fares of the member and any passenger who would otherwise travel at Commonwealth expense.
    2. travelling allowance, if any.
    3. meal allowance, if any.

Application to Reservists: Yes.


Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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Defence Travel

1800 DEFENCE (1800 333 362)

Toll Transitions

1800 819 167

Toll Transitions

Defence Service Centre

1800 DEFENCE (1800 333 362)