skip banner The Australian Government Department of Defence

Minister | Navy | Army | Air Force | Department

Accountability Arrangements

Corporate Governance

Senior Committees

Overview

There were a number of achievements relating to corporate and individual accountability across Defence during the year. In August 2002, to elevate and strengthen independent review and scrutiny of investment and capability issues, a two-phased committee process was introduced. The previous Defence Capability and Investment Committee was renamed the Defence Capability Committee. Chaired by the Vice Chief of the Defence Force, this committee considers and develops options for current and future capability. A new, more senior Defence Capability and Investment Committee, chaired by the Secretary, was formed to focus particularly on investment and to ensure consistency with Defence's strategic priorities and resourcing strategy.

In the same month, the Defence Committee revised its governance principles, clarifying its role and the accountability of its members. The other senior Defence committees subsequently revised their governance principles to align with those of the Defence Committee. Consequently, business rules for all the senior committees have been streamlined and improved.

In September 2002, charters and organisational performance agreements were signed by the Secretary and the Chief of the Defence Force with each Group Head and Service Chief. These documents provide clear direction on the results expected from each individual and guidance to achieve those results. The underlying principles for the Charters were drawn from the Ministerial Directive to the Secretary and Chief of the Defence Force, which was signed by Minister Hill in November 2001. With the change of Secretary in November 2002, a new directive was drawn up and signed by the Minister in May 2003. That Directive provides clear guidance on the Government's expectations for Defence, and the manner in which results should be achieved.

The charters and organisational performance agreements will be revised to reflect the changing operating environment and to align with the May 2003 Ministerial Directive and the 2004-14 Defence Management and Finance Plan.

In January 2003, the Defence Audit Committee conducted the first evaluation of its performance. Acting on the results of the evaluation, the committee is now actively addressing perceived areas for improvement.

In June 2003, the inaugural meeting of the Defence Occupational Health and Safety Committee was held. The committee, chaired by Head Defence Personnel Executive, is responsible for reporting to the Defence Committee on the development and the implementation of the Defence Occupational Health and Safety Strategic Plan and for assessing Defence's performance against it.

The senior Defence committees are one of the key elements of Defence's governance framework. There were eight senior Defence committees in 2002-03:

Senior Defence Committees - select chart for alternative version.

Defence Committee

In 2002-03, members were the Secretary (chair), Chief of the Defence Force, Under Secretary Defence Materiel, Vice Chief of the Defence Force, Chief of Navy, Chief of Army, Chief of Air Force, Chief Defence Scientist, Chief Finance Officer, Deputy Secretary Corporate Services, Deputy Secretary Intelligence and Security, Deputy Secretary Strategic Policy, Chief Information Officer and Head Defence Personnel Executive.

The Defence Committee's role is to make decisions that assist in achieving the results specified in the Ministerial Directive to the Secretary and the Chief of the Defence Force. These include successful joint conduct of military operations, the Chief of the Defence Force retaining sole command authority; provision of capability to enable our armed forces to defend Australia and its national interests; timely and responsive advice; proper stewardship of people and of financial and other resources, including operating within budgeted financial performance; and appropriate evaluation and reporting documents, including an annual Defence Management and Finance Plan, the Defence Capability Plan, and periodic strategic reviews and white paper reports, incorporating the above.

The Defence Committee gives direction and assesses performance in delivering those results, with a focus on the longer term. The Defence Committee held ten scheduled business meetings in 2002-03 (July, August, September, October, November, December, February, April, May and June) and three extraordinary meetings (July and March), including a restricted membership meeting (April). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Secretary 13  
(Dr Allan Hawke - until 18 October 2002) 5 3/2(1)
(Mr Richard Smith - from 18 November 2002) 8 8
Chief of the Defence Force (General Peter Cosgrove) 13 11/2(1)
Under Secretary Defence Materiel (Mr Michael Roche) 13 9/4(1)
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 13 13
Chief of Navy (Vice Admiral Chris Ritchie) 13 13
Chief of Army (Lieutenant General Peter Leahy) 13 9/4(1)
Chief of Air Force (Air Marshal Angus Houston) 13 12/1(1)
Chief Defence Scientist (Dr Ian Chessell) 12 10/2(1)
Chief Finance Officer (Mr Lloyd Bennett) 13 13
Deputy Secretary Corporate Services (Mr Alan Henderson) 13 13
Deputy Secretary Intelligence and Security (Mr Ron Bonighton) 12  
(acting until 5 August 2002) 1 1
(confirmed from 6 August 2002) 11 11
Deputy Secretary Strategic Policy (Mr Shane Carmody) 13 11/2(1)
Chief Information Officer (Mr Patrick Hannan) 12 12
Head Defence Personnel Executive 12  
(Air Commodore Roxley McLennan - acting from 16 July to 25 August 2002) 2 2
(Rear Admiral Brian Adams - from 26 August 2002) 10 9/1(1)
Note
  1. Substitute attended in place of member.

Chiefs of Service Committee

In 2002-03, members were the Chief of the Defence Force (chair), Secretary, Vice Chief of the Defence Force, Chief of Navy, Chief of Army and Chief of Air Force. Deputy Secretary Strategic Policy is a permanently invited member.

The Chiefs of Service Committee provides military advice to the Chief of the Defence Force to assist him in discharging his responsibilities in command of the Defence Force and as principal military adviser to the Government.

The Chiefs of Service Committee met 16 times in 2002-03 (twice in July, August, September, October, twice in November, twice in December, February, March, twice in April, May and twice in June). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Chief of the Defence Force (General Peter Cosgrove) 16 16
Secretary 16  
(Dr Allan Hawke - until 18 October 2002) 6 4/2(1)
(Mr Richard Smith - from 18 November 2002) 10 10
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 16 14/2(1)
Chief of Navy (Vice Admiral Chris Ritchie) 16 13/3(1)
Chief of Army (Lieutenant General Peter Leahy) 16 12/4(1)
Chief of Air Force (Air Marshal Angus Houston) 16 15/1(1)
Deputy Secretary Strategic Policy (Mr Shane Carmody) 16 12/4(1)
Note
  1. Substitute attended in place of member.

Defence Capability and Investment Committee

This Committee was established in August 2002. In 2002-03, members were the Secretary (chair), Chief of the Defence Force, Under Secretary Defence Materiel, Chief of Navy, Chief of Army and Chief of Air Force.

Vice Chief of the Defence Force, Chief Defence Scientist, Chief Finance Officer and Deputy Secretary Strategic Policy attended as advisers.

The Committee's role is to strengthen independent review by seeking to ensure that resourcing, including capital investment and operating costs, is consistent with Defence's strategic priorities and resourcing strategy. It focuses on:

The Defence Capability and Investment Committee met 14 times in 2002-03 (August, three times in September, October, November, January, February, March, April, three times in May and June). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Secretary 14  
(Dr Allan Hawke - until 18 October 2002) 5 2/2(1)
(Mr Richard Smith - from 18 November 2002) 9 9
Chief of the Defence Force (General Peter Cosgrove) 14 13/1(1)
Under Secretary Defence Materiel (Mr Michael Roche) 14 12/2(1)
Chief of Navy (Vice Admiral Chris Ritchie) 14 14
Chief of Army (Lieutenant General Peter Leahy) 14 12/2(1)
Chief of Air Force (Air Marshal Angus Houston) 14 12/2(1)
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 14 11/3(1)
Chief Defence Scientist (Dr Ian Chessell) 10 8/1(1)
Chief Finance Officer (Mr Lloyd Bennett) 14 14
Deputy Secretary Strategic Policy (Mr Shane Carmody) 14 11/2(1)
Note
  1. Substitute attended in place of member/adviser.

Defence Capability Committee

In 2002-03, members were the Vice Chief of the Defence Force (chair), Deputy Secretary Strategic Policy (deputy chair), Under Secretary Defence Materiel representative, Chief Defence Scientist, Chief Finance Officer, Deputy Chief of Navy, Deputy Chief of Army, Deputy Chief of Air Force, First Assistant Secretary Capability, Investment and Resources, Head Capability Systems, Head Defence Personnel Executive and Deputy Chief Information Officer.

Deputy Secretary Intelligence and Security, Deputy Secretary Corporate Services representative and Department of Finance and Administration representative attend as permanently invited members.

The role of the Committee is to consider and develop options for current and future capability. It focuses on individual major capital investment projects to ensure consistency with the Defence White Paper and the Defence Capability Plan; a whole-of-life and whole-of-capability perspective; an acceptable return on capital expenditure; there are no unmanageable strategic, technical, schedule or financial risks; and rigorous, independent scrutiny of capability, cost, schedule and risk.

The Defence Capability Committee held 15 scheduled meetings in 2002-03 (July, August, twice in September, October, November, twice in December, January, February, March, twice in April, May and June), and two restricted membership meetings (November and May). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 17 17
Deputy Secretary Strategic Policy (Mr Shane Carmody) 16 7/8(1)
Under Secretary Defence Materiel representatives: 16  
Rear Admiral Kevin Scarce 2 2
Dr Ian Williams 13 13
Ms Shireane McKinnie 1 1
Chief Defence Scientist (Dr Ian Chessell) 15 11/4(1)
Chief Finance Officer (Mr Lloyd Bennett) 16 15/1(1)
Deputy Secretary Corporate Services representative
(Mr Mike Scrafton)
15 12/2(1)
Deputy Secretary Intelligence and Security (Mr Ron Bonighton) 15  
(acting until 5 August 2002) 1 1
(confirmed from 6 August 2002) 14 8/3(1)
Deputy Chief of Navy 17  
(Rear Admiral Brian Adams - until 4 August 2002) 1 1
(Rear Admiral Rowan Moffitt - from 5 August 2002) 16 12/4(1)
Deputy Chief of Army (Major General Frank Roberts) 16 13/3(1)
Deputy Chief of Air Force (Air Vice Marshal Chris Spence) 16 15/1(1)
First Assistant Secretary Capability, Investment and Resources (Dr Ralph Neumann) 17 17
Head Capability Systems 17  
(Major General David Hurley - until 5 December 2002) 8 7/1(1)
(Air Vice Marshal Kerry Clarke - from 6 December 2002) 9 4/5(1)
Head Defence Personnel Executive 16  
(Air Commodore Roxley McLennan - acting from 16 July to 25 August 2002) 2 2
(Rear Admiral Brian Adams - from 26 August 2002) 14 9/4(1)
Deputy Chief Information Officer (Rear Admiral Peter Clarke) 15 10/5(1)
Department of Finance and Administration representative 14 14
Note
  1. Substitute attended in place of member.

Defence Audit Committee

In 2002-03, members were Mr Paul McGrath (chair) and Mr Will Laurie (deputy chair), both independent, external members of the committee, and Mr Mark Cunliffe, Mr Peter Dunn, Mr Frank Lewincamp, Ms Shireane McKinnie and Brigadier Mike Silverstone. The Chief Finance Officer and Inspector-General attended as advisers. The Auditor-General, or a representative, attended as an observer. Defence members of the Defence Audit Committee attend meetings in their capacities as senior officers of Defence, not as representatives of their part of the organisation and, thus, substitutes are not permitted.

The committee is responsible for:

The Defence Audit Committee held 11 scheduled business meetings in 2002-03 (July, August, September, October, November, December, February, March, April, May and June) and three extraordinary meetings (August, September and June). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Mr Paul McGrath 14 13
Mr Will Laurie 14 12
Mr Mark Cunliffe (from 2 September 2002) 11 9
Mr Peter Dunn 14 12
Mr Frank Lewincamp (until 19 August 2002) 3 2
Ms Shireane McKinnie 14 11
Brigadier Mike Silverstone (from 3 October 2002) 9 8
Mr Lloyd Bennett (Adviser) 14 13
Mr Claude Neumann (Adviser) 14 13

Defence Information Environment Committee

In 2002-03, members were the Chief Information Officer (Chair), Chief Finance Officer, Commander Australian Theatre, Deputy Chief of Navy, Deputy Chief of Army, Deputy Chief of Air Force, Director Information Science Laboratory, Head Capability Systems, Head Defence Personnel Executive, Head Electronic Systems, Head Information Systems, Head Management Information Systems, Deputy Chief Information Officer and Assistant Secretary Information Technology.

The Defence Information Environment Committee provides advice to the Chief Information Officer on the governance of the Defence information environment to meet Defence requirements. The role of the committee is to advise the Chief Information Officer as the oordinating capability manager for the Defence information environment, on monitoring the development and sustainment of the current information environment, and guiding the design and development of the information environment that will support future decision making in Defence, including future joint command decision-making. The policy and strategic plans approved by the Committee will inform enterprise-wide policy and planning for Defence.

The Defence Information Environment Committee held seven scheduled business meetings in 2002-03 (July, September, November, December, February, April and May). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Chief Information Officer (Mr Patrick Hannan) 7 7
Chief Finance Officer (Mr Lloyd Bennett) 7 3/3(1)
Commander Australian Theatre (Rear Admiral Mark Bonser) 7 0/7(1)
Deputy Chief of Navy 7  
(Rear Admiral Brian Adams - until 4 August 2002) 1 0/1(1)
(Rear Admiral Rowan Moffitt - from 5 August 2002) 6 0/6(1)
Deputy Chief of Army (Major General Frank Roberts) 7 0/7(1)
Deputy Chief of Air Force (Air Vice Marshal Chris Spence) 7 0/7(1)
Director Information Sciences Laboratory (Mr Neil Bryans) 7 5/2(1)
Head Capability Systems 7  
(Major General David Hurley - until 5 December 2002) 4 0/4(1)
(Air Vice Marshal Kerry Clarke - from 6 December 2002) 3 2/1(1)
Head Defence Personnel Executive (Rear Admiral Brian Adams) 6 1/5(1)
Head Electronic Systems (Ms Shireane McKinnie) 7 6/1(1)
Head Information Systems (Mr David Kenny) 7 5/2(1)
Head Management Information Systems (Mr Peter Dunn) 7 4/3(1)
Deputy Chief Information Officer (Rear Admiral Peter Clarke) 7 5/2(1)
Assistant Secretary Information Technology 7  
(Mr Michael Mitchell - from 13 May 2002 to 16 July 2002) 1 0/1(1)
(Mr Stewart Skelt - from 17 July 2002 to 25 August 2002) 0 0
(Mr Jeff Latimer - acting from 26 August 2002 to 25 September 2002) 1 1
(Ms Liz Milne - acting from 26 September 2002 to 19 January 2003) 2 2
(Mr John McCarthy - from 20 January 2003) 3 2/1(1)
Note
  1. Substitute attended in place of member.

Defence Occupational Health and Safety Committee

In 2002-03, members were the Head Defence Personnel Executive (chair), Vice Chief of the Defence Force, Deputy Chief of Navy, Deputy Chief of Army, Deputy Chief of Air Force, Head Airborne Surveillance and Control (Defence Materiel Organisation representative) and Head National Operations Division (Corporate Services and Infrastructure Group representative).

The purpose of the committee is to oversee the Defence Occupational Health and Safety Strategic Plan, assess Defence's occupational health and safety performance, monitor risks to people's wellbeing, evaluate Defence-wide compliance with occupational health and safety requirements and oversee the progression and management of Defence-wide initiatives and improvements in occupational health and safety performance.

The Defence Occupational Health and Safety Committee was established in June 2003 and met once in 2002-03. Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Head Defence Personnel Executive (Rear Admiral Brian Adams) 1 1
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 1 1
Deputy Chief of Navy (Rear Admiral Rowan Moffitt) 1 1
Deputy Chief of Army (Major General Frank Roberts) 1 1
Deputy Chief of Air Force (Air Vice Marshal Chris Spence) 1 1
Head Airborne Surveillance and Control (Air Vice Marshal Norm Gray) 1 1
Head National Operations Division (Mr Ken Moore) 1 1

Defence People Committee

In 2002-03, members were the Head Defence Personnel Executive (chair), Vice Chief of the Defence Force, Deputy Secretary Corporate Services, Chief Finance Officer representative, Deputy Chief of Navy, Deputy Chief of Army, Deputy Chief of Air Force, First Assistant Secretary Personnel (known as Deputy Head Defence Personnel Executive until 25 August 2002) and Ms Noela L' Estrange, an independent, external member.

The purpose of the committee is to provide a strategic focus on, and to be an advocate for, the important place of people in supporting Defence capability. The committee supports the Defence Committee by ensuring that Defence takes a more strategic approach to people, and is responsible for providing advice, and making recommendations, on strategic people issues to the Defence Committee and Defence Capability and Investment Committee. The Committee is also responsible for recommending to the Minister Assisting the Minister for Defence the allocation, and monitoring the expenditure, of the $100m annual provision until 2005-06, for people improvement initiatives.

The Defence People Committee met 12 times in 2002-03 (July, August, September, October, November, December, twice in February, March, April, May and June). Attendance was as follows:

Position and Name Meetings Held Meetings Attended
Head Defence Personnel Executive 12  
(Air Commodore Roxley McLennan - acting from 16 July to 25 August 2002) 1 1
(Rear Admiral Brian Adams - from 26 August 2002) 11 10
Vice Chief of the Defence Force (Vice Admiral Russ Shalders) 12 10
Deputy Secretary Corporate Services (Mr Alan Henderson) 12 11/1(1)
First Assistant Secretary Capability, Investment and Resources
Dr Ralph Neumann
(Chief Finance Officer representative until February 2003)
8 7
First Assistant Secretary Budgets and Financial Planning
Mr George Veitch
(Chief Finance Officer representative from March 2003)
4 4
Deputy Chief of Navy    
(Rear Admiral Brian Adams - until 4 August 2002) 1 1
(Rear Admiral Rowan Moffitt - from 5 August 2002) 11 7/4(1)
Deputy Chief of Army (Major General Frank Roberts) 12 9/3(1)
Deputy Chief of Air Force (Air Vice Marshal Chris Spence) 12 10/2(1)
Deputy Head Defence Personnel Executive    
Mr Felix Bleeser (acting to 25 August 2002) 2 2
First Assistant Secretary Personnel    
Mr Peter Sharp (from 26 August 2002) 9 7/2(1)
Ms Noela L'Estrange (independent member) 12 12
Note
  1. Substitute attended in place of member.